Ten common questions of new Clayfield families, answered by our Head of Primary.

1. How will you communicate with us?

We know that good communication is paramount in ensuring you feel connected to our College and your son or daughter’s learning. With a focus on continual improvement, we are always looking for ways to consolidate how we communicate with our parents and caregivers, and welcome and value your feedback. Our regular forms of communication include:

The Clayfield CollectiveThe Clayfield Collective is our whole-of-school weekly newsletter, sent via email every Thursday. This communication includes information/articles from our Senior Leadership Team, What’s Happening in Primary, What’s Happening in Secondary, notices, and date claimers for upcoming events.
The Clayfield College AppWe request every parent downloads the School App (free download). The App provides current information about events and activities, as well as important notices and alerts eg training cancellations or venue changes, wet weather plans, ETA of buses returning from co-curricular activities. It also includes a live school calendar and key school contacts. You are able to manage your notifications and subscriptions to ensure you are only seeing what is relevant to your family. Please refer to the download instructions below.
Parent Lounge Parent Lounge provides up-to-date information on College life. Such information includes your child’s timetable and teacher, policy documents, excursion details, school calendar and parent directory. Parents are also able to update their contact details and child’s medical details, view Report Cards and schedule Parent Teacher interviews. Parent Lounge, which is available for new families from 25 January 2021, is accessed via our Clayfield College website (link below) by logging into Parent Lounge with your username (5-digit code included on your Fee Statement). The password is originally ‘password’ and then can be changed as desired. It can also be accessed via the Clayfield College App.
School DiaryThe School Diary is the main form of communication between families and teachers in the Primary School. The Diary is to be brought to and from school every day where teachers will stamp/sign each day of the week. Every year level will have different expectations for the use of the Diary according to their age and this will be shared at the beginning of the year at our Meet the Teacher Evening. Please use this communication tool for any general messages you would like the teacher to know. Personal and confidential matters can be addressed via email directly to your child’s teacher.
Class DoJoThis platform is used by our Primary teachers for the sharing of class specific information and pictures directly with their class parents. It is important to note that Class Dojo is not used for Primary or Clayfield College formal notices.
Class WhatsApp Groups The Primary Support Group, through the Class Co-ordinators, facilitate a WhatsApp Group per year level for any parent who wishes to join. This informal platform shares social events and practical information.This is a parent-based community platform which is run independently from the College, however, is monitored by a member of staff.
(07) 3262 0274 | primarystudentservices@clayfield.qld.edu.au.Enquiries of a general nature are requested to be directed to Primary School Student Services.
Classroom/subject teachers’ email address.Enquiries that are class or subject specific are requested to be directed to your child’s classroom/subject teacher.

2. How do we order textbooks and stationery?

Campion Education is our preferred supplier of textbooks and stationery and has an online booking service available. The year level list of resources is available here. Please order your child’s textbooks and stationery by 9 December 2020 to ensure delivery to your home by mid-January. Please note there is a four character code to access the 2021 resource lists (CBPD).

3. What device is suitable for my child to use?

Our College has a compulsory Bring Your Own Technology (BYOT) Program. It is an approach where the technology students already possess and use in their daily lives is utilised in their educational environment to enhance their learning experiences. A BYOT Guide is available here which outlines recommendations for devices according to age, as well as an overview of the technical requirements.

It is the expectation of all students in Years 3 to 12 to commit to our Student Technology Guidelines and Agreement. Students will be requested each year to commit to this agreement and confirm their understanding of these important guidelines. Please complete and return the agreement, along with all other relevant Orientation Forms, to our Enrolments Office via enrol@clayfield.qld.edu.au.

4. What are the pick-up and drop-off procedures?

Our procedures have been developed so that students can arrive and depart our College in a safe and organised way.

Year LevelDrop-off timeCollection TimeCollege Entry Points
Pre-Prep8:30am to 9:00am / Program start: 9:00am2:30pm to 3:00pm / Program finish: 2:30pmPre-Prep classroom
Prep to Year 28:00am to 8:15am / School start: 8:20am3:10pm to 3:15pm / School finish: 3:05pmCircular Drive / or park and walk in
Year 3 and siblings8:00am to 8:15am / School start: 8:20am3:20pm to 3:30pm / School finish: 3:15pmCircular Drive / or park and walk in
Year 4 and siblings8:00am to 8:15am / School start: 8:20am3:20pm to 3:30pm / School finish: 3:15pmCircular Drive / or park and walk in / Bayview Terrace only if they have an older sibling
Years 5 and 68:00am to 8:15am / School start: 8:20am3:20pm to 3:30pm / School finish: 3:15pmBayview Terrace / or park and walk in / Circular Drive only if they have a younger sibling.

If you have siblings in Prep to Year 2 and Years 3 to 6, please arrive at the later time between 3:15pm to 3:25pm.

Circular Drive Surname Tag
A colour code system is used to assist with expediting the pick-up process. On your child’s first day of school, they will be provided a Surname Tag to take home. Please assist us by displaying your Tag on your passenger side visor. 

ColourYear Levels
YellowStudents in Prep to Year 2
Blue Students in Years 3 to 5
Green Siblings in Years Prep to 6

5. When are School Fees due and what are the payment options?

The 2021 Fee Schedule is available here. You would have received your Fee Statement from our Fees Department via email, with Term 1 fees being due on Friday 11 December 2020. Thereafter, fees are due on the first day of each Term. Alternative payment arrangements are available and we encourage you to contact our Fees Department to discuss such options.

Discounts Available
A 2.5% discount on the base tuition and boarding fee for 2021 is provided if payment of the full year’s fees is received by Friday 11 December 2020. A 1.75% discount is provided if payment is made before Monday 25 January 2021. A 10% sibling discount is also available.

Payment Options
Payment options include direct credit to the College’s bank account, BPAY, the online payment portal of our website, direct debit and credit card (attracts a merchant surcharge). These options will be outlined on your Fee Statement. If you have any queries, please direct them to the Business Office via email to fees@clayfield.qld.edu.au or to our Accountant, Mr Michael Ryan, on (07) 3262 0241.

6. How do I organise my child’s uniforms?

We recommend scheduling an appointment with the College Shop, located underneath our Assembly Hall, for a uniform fitting throughout Term 4. The College Shop will also be open the week before school commences next year for any last-minute requirements or growth spurts! Please refer to the opening hours below.

We have developed a Uniform Lookbook to help guide parents and students on how we wish all uniforms to be worn (Summer, Winter, HPE, Co-Curriculum, Representative). It is also a good reference point for the placement of school and house badges.

Our College has a long association with Athlete’s Foot, who have created a Shoe Guide for school shoes and sneakers that meet our uniform requirements. Athlete’s Foot donates $5 to the College for every shoe purchased from their Chermside or North Lakes stores. 

College Shop Opening Hours

Term 4 - 2020
Monday, Tuesday, Wednesday - 8:00am to 3:30pm
Friday - 8:00am to 12:00pm

January 2021

Monday 18 January to Friday 22 January - 8:00am to 3:30pm

7. We want our child to participate in the Co-Curriculum program. Is there anything we need to do before they start?

Music Program (Years 2 to 6)
There are extensive opportunities for your child to be part of our Music Program. Information regarding the Instrumental Music Program (Years 2 to 12) is available here music. All new students wanting to participate in our Instrumental Music Program are required to complete an audition. Please complete and return the audition form via music@clayfield.qld.edu.au in Term 4. Our Music Department will contact you to organise an audition time.

Andrews Cup Sports (Girls Years 2 to 6)
Our College is part of the Andrews Cup Sports Association comprising of ten member schools. An overview of Andrews Cup sports for 2021 will be communicated at the start of Term 1, with further communication to be emailed throughout the year regarding the individual sports and their requirements. All sports are subject to trials and team selection.  

Please note that boys are encouraged and invited to participate in Andrews Cup training sessions for the core sports Swimming, Cross Country and Athletics.  

Britton Shield (Boys Years 3 to 6)
The Britton Shield is a joint venture between Clayfield College and Ipswich Junior Grammar School to provide friendly and competitive sporting competitions for the boys in our respective Primary Schools. Britton Shield events are scheduled per Term for all boys in Years 3 to 6.  Whilst all boys are encouraged to participate, it is not compulsory. Communication is emailed to parents prior to each event.

8. Do you offer any outside school hours care?

To provide our busy families with as much flexibility as possible, the following options are available:

Clayfield Homework Club (Years 3 to 6)
The Clayfield Homework Club is held in our Learning Resource Centre. Support is provided to students in Years 3 to 6 every Monday to Thursday afternoon until 5:00pm, with bookings essential through Primary School Student Services via primarystudentservices@clayfield.qld.edu.au.

Urban Boarding (from Year 5)
Our Urban Boarding options include weekly boarding, overnight boarding, and late collection up until 9:00pm Monday to Friday for girls. In the case of late collection, you can choose to collect your daughter following afternoon tea, attendance at co-curriculum activities, dinner and shower in the Boarding House, and two hours supervised time with our specialist tutors. This is a great option for parents who work long hours, but would prefer their daughter to sleep at home. 

We appreciate the ever-changing commitments families face, and can tailor alternatives to suit your needs. Learn more about our Boarding options here.

External Providers
On-campus Outside School Hours Care is operated by Children First, a separate entity to Clayfield College. Children First provides care for school age children - before and after school, and during holiday times. Children First is registered as an After School Care Provider for school age children only, and as Pre-Prep children are not recognised by the government as school age, Children First is unable to care for Pre-Prep children. More information is available here.

At times throughout the year, external providers also host activities on our campus before and after school, as well as during school holidays periods. Such opportunities will be communicated to families throughout the school year. Examples include Code Camp, Junior Engineers, Chess Mates, Action in Communication (Drama) and the Football Star Academy.

9. How do we order Tuckshop for our child?

The Tuckshop, known as the Croc’s Café, provides a range of healthy and interesting meals and snacks for breakfast, morning tea and lunch. The Croc’s Café menu is available on the School App.

Tuckshop meals can be purchased using Flexischools link making transactions cashless. EFTPOS facilities are also available.

Breakfast is available daily from the counter from 7:30am to 8:10am. 

Morning Tea and Lunch 

Prep to Year 5 - Morning tea and lunches must be ordered online, and the class Tuckshop box will be utilised.  Class helpers will then take and retrieve the box from the Tuckshop at the appropriate times.

Year 6 - Students may order online or purchase their morning tea and lunch at the Tuckshop using the ‘canteen style’ system in place. The online pre-ordered lunches are pre-prepared and the students simply collect their order at the beginning of each break.

Students from Years 2 to 5 may go to the Tuckshop to purchase additional items after they have finished their lunch and after 1:00pm once teachers have blown the whistle and children have cleaned their areas.

Students are not permitted to purchase items for other children.

10. How can we become involved in the Clayfield community?

Our active Parents and Friends Association provides many opportunities for parents to be involved in their children’s schooling through regular committees, occasional volunteering, or simply through attending fundraising events or social gatherings. Please come along to our P&F Parent Welcome Evening early in Term 1 to meet parents including members of our various Support Groups (Primary School, Music, Sport and Boarding) and staff, and to learn more about the vibrant community you have joined!

Please reach out to our Enrolments Team on (07) 3262 0220 or enrol@clayfield.qld.edu.au if you have any questions in the lead up to the 2021 school year. We are here to help make the transition into our Clayfield family as smooth as possible for you, and your son or daughter.  

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