Swimming Administrator

Swimming Administrator
Direct Report: Head Swim Coach
Executive Report: Operations Manager

Clayfield College is a leading independent school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches. The College is a co-educational day and boarding school in Clayfield, Brisbane, that offers boys and girls all the benefits of single-sex and co-education on one campus through the distinctive Parallel Learning model. Our education framework is intentionally structured to maximise students’ growth from Pre-Prep to Year 12. Clayfield provides outstanding opportunities beyond the regular curriculum, and across all ages, so every child has the opportunity to let their light shine.

The Position

The Swimming Administrator provides integral support to the College Swim School. The role entails a variety of tasks which include, coordinate and facilitate the practical and administrative functions related to the provision of swimming lessons to the Clayfield Swimming Swim School

Key Responsibilities

  • Provide administrative support across all Clayfield Swimming Club programs as directed by Head Coach/Operations Manager.
  • Communicating with Swim School families in regard to enrolments, assessments, holiday programs and club events.
  • Prepare attendance sheets for LTS lessons and ensure coaches have correct information for class marking.
  • Liaise with Clayfield Marketing team in relation to social media posts and event marketing requirements.
  • Liaise with Clayfield Finance team in relation to stock ordering, cash handling procedures, purchases, fee processing and invoicing procedures.
  • Consistent updating and checking of SwimBiz
  • Professional communication with clients, face to face, via phone calls, email and general term and holiday program communication via SwimBiz.
  • Ensuring correct telephone handling and timely responses to customer enquiries.
  • Oversee kiosk sales and stock control.

Key Selection Criteria

  • Familiar with SwimBIZ and Thinksmart Software (desirable).
  • Administrative support background.
  • Current CPR certificate (desired).
  • Possession of, or willingness to obtain, a Positive Notice (“Blue Card”) for child-related employment.
  • Willingness to support the College’s traditions and Christian ethos.

About You

  • Excellent interpersonal, presentation and communication skills.
  • Excellent organisational skills.
  • High customer service delivery standards.
  • Attention to detail.
  • Ability to multi-task.
  • Ability to work under pressure.

Applicants for this position must be supportive of the Christian aims and mission of the Presbyterian and Methodist Schools Association and be able to contribute to the strategic vision of Clayfield College.

Conditions and Salary

  • 24 Hours per week to be worked Monday to Thursday and Saturday morning.
  • Term-Time – 42 working weeks per year.
  • This role is a School Officer Level 2, in accordance with Presbyterian and Methodist Schools Association (PMSA) Enterprise Agreement 2021.
  • Pro rata Annual leave and sick leave.

How to Apply

If you’re keen to apply your skills at a College undergoing rapid growth and transition, and we have described you in this advertisement, click the green Apply Now button below with the following documentation included:

  • Cover Letter describing why you are the ideal candidate, and
  • Resume outlining your qualification and previous experience.

Applications close: Thursday 30 November 2023

Clayfield College is a Child Safe organisation with a demonstrated commitment to the safety and wellbeing of children with a zero-tolerance approach to the abuse of children in our care. Successful candidates will be required to support the PMSA's Child Protection Policy and Procedures and commit to their implementation upon commencement.